Legal Support Specialist 3

Legal Support Specialist 3

Are you looking for a career move that will put you at the heart of a global financial institution? This Belfast based role will put you at the heart of Citi’s Legal Secretarial team which supports both Board and Management. This includes a total of 7 Non Executive Directors and the role involves frequent Board engagements. The team also supports 50+ UK entities which are active and where weekly legal and governance issues require attention.

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support Citi`s principal UK broker Citigroup Global Markets Limited (CGML) and its UK incorporated retail bank Citibank UK Limited (CUKL).  Both are regulated by the FCA and PRA . The entities are subject to heightened governance standards.

What you’ll do

This role would suit a candidate who is seeking their first introduction to a Company Secretarial role or someone in the early stages of their Company Secretarial career. This role will involve full training in a range of tasks to support the Boards and Committees of our regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level.

A typical day in the role will involve assisting in the organisation of Board and Committee meetings including agenda setting, meeting pack preparation, minute taking and logistics support. Additionally, the role involves legal entity management tasks such as Power of Attorney maintenance, maintenance of statutory registers, delegated signatory lists and responding to KYC requests.

• Holding of chartered or studying towards graduate status from the Chartered Governance Institute ("CGI") would be an advantage.
• Organising meetings, liaising with all attendees, gathering and distribution of materials for presentation to the board, preparation of agendas, attendance at board meetings.
• Circulating draft minutes and following up with the business in respect of action items to be completed.
• Circulating Board materials as and when required within the timeframe allocated.
• Independently respond to email queries from the business.
• Keeping abreast of all industry developments and regulatory changes.
• Maintaining the data integrity of all relevant databases, software and online portal facilities.
• Oversight and maintenance of UK Legal entities signature lists including collation of specimen signatures and annual attestation.
• To maintain and share, as requested, UK legal entities corporate data held by the department for KYC requests.
• To participate in corporate projects, including liquidations, intra-group transfers etc.
• General duties including but not limited to maintenance of UK structure chart, preparation of P2P payment requests, obtaining certificates of good standing from Companies House.

What we’ll need from you

• Previous transferable office based experience preferable.
• Strong attention to detail, ability to meet tight deadlines, excellent organisational skills.
• Experience working in either a professional services firm or in-house company secretarial team.
• Attention to detail.
• Works well as part of a multi-jurisdictional team and ability to travel if required.
• Fostering a positive environment through open communication and a willingness to get assigned tasks complete.
• Excellent verbal and written communication skills.
• Excellent interpersonal and communication skills.
• The ability to work under pressure and to deadlines.
• To be able to establish rapport with other businesses, particularly in respect to matters associated with Board and Committee meetings.

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as: 

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
• A discretional annual performance related bonus 
• Private medical insurance packages to suit your personal circumstances.
• Employee Assistance Program  
• Pension Plan 
• Paid Parental Leave 
• Special discounts for employees, family, and friends 
• Access to an array of learning and development resources 

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day.  We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

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